Tools I Use to Run 6+ Side Hustles Without Losing My Mind

Let’s be real—running one business is a lot. Running six (okay, sometimes more)? That takes a little extra strategy, a lot of caffeine, and a few favorite tools that keep my brain from fully short-circuiting. If you’ve ever juggled a million tabs, sticky notes, and Google reminders just to survive your Monday—you’re in the right place.

Here are the actual tools that help me manage my multi-hustle life while still keeping my daughter fed, my inbox (semi) clear, and my sanity mostly intact:

🧠 1. Trello – My Brain Board

Trello is like my command center. I keep boards for each of my side hustles (Travel with Trin, Tasks by Trin, Glammed by Trin, etc.), plus one master board where I map out weekly to-dos, upcoming deadlines, and content ideas. The drag-and-drop cards? Chef’s kiss.

Why I love it:

  • Color-coded lists = instant clarity
  • Easy to duplicate templates for recurring workflows
  • I can brain-dump at 1 AM and organize it later

🎨 2. Canva – My Creative Lifesaver

Whether I’m whipping up Instagram posts, client guides, blog headers, or branding kits—Canva is where the magic happens. I keep all my brand kits saved in one place so I can stay on-brand without overthinking it.

Pro tip: Make folders for each hustle so your digital workspace doesn’t feel like a hot mess.

📅 3. Google Calendar – My Time Boss

Everything gets blocked off in Google Calendar:
🍼 Mom stuff
📞 Client calls
💡 Idea time
🍷 Wine content sessions (Boisset, duh)

I even give each hustle its own color so I can visually balance my day. I swear, color-coded time blocks make me feel 200% more productive—even if I only get through half of them.

✉️ 4. MailerLite – My Email Marketing MVP

If you're building an audience or selling anything online, MailerLite is the quiet workhorse you didn’t know you needed. I use it to schedule newsletters like:

  • Trin’s Weekly Wander (travel inspo)
  • The Daily Drop (Young Living vibes)
  • Trin’s Systems & Sanity (for my Tasks clients)

Automation = peace of mind. I can be playing at the park and know my email funnel is doing its thing.

✅ 5. ClickUp – My Big Picture Project Manager

ClickUp is where I map out the more complex stuff—like course launches, client onboarding flows, and multi-step collaborations. It’s the planner I use when I really want to nerd out and build a system that makes future-me happy.

If Trello is my to-do list, ClickUp is my business blueprint.

📧 6. Emailing Myself… Like, Constantly

Judge me if you want, but if I have an idea, it’s getting emailed to myself ASAP. It's messy, it's real, and it works. My inbox might be chaos, but at least my thoughts don’t disappear into the toddler-who-needs-snacks abyss.

🗒️ 7. Sticky Notes – My Analog Zen

I keep a little army of sticky notes on my desk. They’re my visual to-do list. When my desk is covered in notes, I know my brain is overloaded. But as I start crossing them off? My desk gets clearer—and so does my mind.

It's oddly therapeutic watching those neon squares disappear.

Final Thoughts

People always ask, “How do you do it all?” The truth? I don’t do it all at once—I just have systems that hold the chaos in place. These tools aren’t perfect, but together, they help me stay focused, organized, and (mostly) sane.

If you’re juggling multiple hats (or sticky notes) like me, I hope this post helps you find the rhythm that works for you.

Want to steal my Trello templates or peek inside my Canva folders? Drop a comment or shoot me an email—I'm always down to share the good stuff. 💻✨

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