Tasks by Trin

Let’s talk about that one magical day a month where you pause the chaos, get your digital life together, and feel like a real CEO again. I call it my Monthly Admin Reset Day —and if you’re a business owner juggling tasks, clients, content, and receipts in ten directions, this routine is your new best friend. It’s the day I clean up, check in, prep ahead, and breathe a little easier. No launches, no big projects—just catching up and getting ahead. 🧘‍♀️ Why You Need a Monthly Admin Day Running your biz without stopping to reset is like never cleaning your kitchen—you can , but eventually something’s going to smell weird. 😅 A reset day helps you: Catch small things before they become big problems Refocus your goals Stay financially, mentally, and digitally organized Avoid burnout by giving yourself space 🧾 My Monthly Admin Reset Checklist Here’s what I do every month—usually the first Friday or Monday of the month with coffee and no client calls. 1. Fin...

Let’s be honest—Inbox Zero sounds cute in theory. But when you’re running six brands, getting tagged in Facebook groups, and fielding DMs across three platforms... Zero isn’t realistic. So I aim for Inbox Zero- ish —a system that helps me stay on top of communication without letting it take over my life or bury me in unread messages. If your inbox looks like a digital landfill and you dread opening your DMs, here’s exactly how I manage emails, messages, and client inquiries while running multiple businesses. 📥 Step 1: Separate Inboxes by Brand Yes, it’s a little extra—but trust me, it’s worth it. Each of my core brands has its own email: Tasks by Trin → trin@tasksbytrin.com Travel with Trin → trinity.larkin@fora.travel MLM/Brand Rep Stuff → trinityalarkin@gmail.com It keeps things clean. No more digging through Pampered Chef emails when I’m trying to reply to a travel client. 🏷️ Step 2: Use Labels + Filters (Gmail is Your Friend) I set up filters so emails ...

If you’ve ever felt like you have to post daily to grow your business on Instagram—breathe. You don’t. In fact, most of us busy biz owners don’t have time for that, and guess what? That’s okay. Here’s the good news: showing up consistently doesn’t mean showing up constantly. I’ve found a rhythm that works for me and my multi-hustle life: a simple 3-post-per-week strategy that builds trust, promotes my offers, and keeps engagement going—without sucking up all my time or energy. 🗓️ The 3-Post Weekly Plan Each week, I post just three times. Each post has a purpose. Together, they keep your brand visible, valuable, and vibrant. 1. Authority Post (Position Yourself as the Expert) This one shows your audience that you know your stuff. Teach. Share a tip. Break something down in a simple, helpful way. Examples: – “3 Ways to Save Time as a Biz Owner” – “Why Your Email List > Social Media Followers” – “Tools I Use to Manage 6 Side Hustles” 2. Connection Post (Le...

If you’re running a business (or five) and your to-do list lives on random sticky notes, voice memos, and that one notebook you can never find… welcome. You’re not alone. I used to feel like I was constantly forgetting something—until I set up a simple system in ClickUp that turned my chaos into clarity. Now I’m sharing the exact setup I use to organize all my moving parts—without making it more complicated than it needs to be. 🧠 Why ClickUp? ClickUp is like a digital brain for my business. I use it to track: Client projects Personal tasks Content planning Upcoming launches Even household to-dos (because life doesn’t pause for your business) It keeps everything in one place so I’m not bouncing between five different apps just to figure out what I need to do today. 🗂️ My ClickUp Setup (Simple but Mighty) Here’s how I organize things inside ClickUp without getting overwhelmed: 1. Spaces for Each Business I’ve got a space for: Tasks by Trin Trav...

Running a business can feel like juggling flaming swords while riding a unicycle. And if you’re wearing all the hats (like most of us multi-hustlers are), it’s way too easy to fall into reactive mode—putting out fires, responding to DMs, and wondering where your time actually went. Enter: The CEO Hour —your secret weapon for reclaiming control of your week before it runs you. This isn’t just a block on your calendar. It’s a weekly ritual that keeps you aligned, focused, and strategic—no chaos required. 🕒 What Is the CEO Hour? The CEO Hour is a non-negotiable, once-a-week date with yourself to check in on your business, review your priorities, and plan your time like the boss you are. I usually do mine every Monday morning with coffee in one hand and my planner in the other. ✅ What to Do During Your CEO Hour Here’s what I review and plan each week: 1. Review Last Week What got done? What didn’t? What felt aligned (and what didn’t)? Any wins to celebrate? ...