5 Things to Delegate Right Now to Save 10 Hours/Week

Let me guess—you’re the CEO, admin, marketing team, customer service rep, bookkeeper, and probably snack-getter in your business (and house). If your to-do list is growing faster than your income, it’s time to call in reinforcements.

Here’s the truth: Delegating isn’t a luxury—it’s a strategy. It’s how I juggle 6+ side hustles without burning out or working 24/7.

So if you’re ready to reclaim your time, here are five tasks you can (and should) delegate today to save yourself at least 10 hours a week:

📩 1. Email Management

Let someone else clear the inbox chaos. A virtual assistant (VA) can:

  • Respond to inquiries using canned responses
  • Organize folders & labels (trust me, it’s life-changing)
  • Unsubscribe from junk you forgot you signed up for

Even delegating 30 minutes a day adds up to 3.5 hours a week.

📅 2. Content Scheduling

You don’t need to manually post on Instagram, TikTok, or Facebook every day. Let someone batch your content in Canva, write captions, and schedule it all using tools like Later or Meta Business Suite.

Save: 3–4 hours/week minimum
Bonus: Your content will actually go out on time. 🎯

🧾 3. Client Onboarding & Admin

Delegate your repetitive tasks like:

  • Sending welcome emails
  • Managing contracts & invoices
  • Sending reminders or follow-ups

You can even automate most of this with systems like Dubsado or ClickUp + Zapier + MailerLite. Just have someone set it up once, and it runs itself.

🛍️ 4. Order Fulfillment or Customer Follow-Up

If you’re selling products (MLM or Etsy-style), pass off:

  • Packaging and shipping
  • Tracking orders
  • Checking in for reviews or upsells

Even 10 minutes per customer adds up fast when you’re growing. Hire a part-time VA or bring on your cousin for a few bucks and a coffee.

🧠 5. Brain-Dump Sorting

Yup, you read that right. I voice-note or email myself 500 ideas a week. Instead of sorting them all, I delegate someone to:

  • Organize my ideas in Trello or ClickUp
  • Label them by business
  • Turn them into real tasks or content ideas

This clears SO much mental space. Like cleaning out your digital junk drawer.

👋 Final Thoughts

Delegation doesn’t mean giving up control. It means creating space to focus on what you actually love (or at least the parts only you can do).

So go ahead—outsource the chaos. Save yourself the stress. And treat yourself to those 10 extra hours a week. 🥂

Want help figuring out what to delegate first? I offer VA packages through Tasks by Trin that do exactly that—so you can stay in your zone of genius. 💼✨

Comments

Post a Comment

Popular posts from this blog

Instagram Without Burnout: My 3-Post Weekly Content Plan

If you’ve ever felt like you have to post daily to grow your business on Instagram—breathe. You don’t. In fact, most of us busy biz owners don’t have time for that, and guess what? That’s okay. Here’s the good news: showing up consistently doesn’t mean showing up constantly. I’ve found a rhythm that works for me and my multi-hustle life: a simple 3-post-per-week strategy that builds trust, promotes my offers, and keeps engagement going—without sucking up all my time or energy. 🗓️ The 3-Post Weekly Plan Each week, I post just three times. Each post has a purpose. Together, they keep your brand visible, valuable, and vibrant. 1. Authority Post (Position Yourself as the Expert) This one shows your audience that you know your stuff. Teach. Share a tip. Break something down in a simple, helpful way. Examples: – “3 Ways to Save Time as a Biz Owner” – “Why Your Email List > Social Media Followers” – “Tools I Use to Manage 6 Side Hustles” 2. Connection Post (Le...
Read more

What to Post When You Don't Know What to Post

We've all been there. You finally sit down to create content—and your brain goes blank. What do I even say? What should I post? Does this even matter? If content block is cramping your vibe, this post is for you. Whether you're a service provider, product-based biz owner, or multi-hustler like me, here’s a list of easy, plug-and-play post ideas to get you back on track—no stress, no overthinking. Let’s get into it. 👇 ✨ 1. Behind-the-Scenes Show the real stuff—your workspace, packing orders, planning content, filming bloopers. People love to see the process, not just the polish. Bonus: It builds trust AND connection. 🧠 2. Teach Something Simple You don’t need to be a guru—just helpful. Share: A quick tip A how-to tutorial Something your audience is always asking you Example: “3 Ways to Use Canva for Your Biz” or “How I Organize My Weekly Workflow” ❤️ 3. Client Wins or Testimonials Social proof sells. Share a happy customer’s words, screenshots, or ...
Read more

My Weekly Workflow Template for Busy Biz Owners

You know those weeks when your to-do list stares you down and laughs? Same. As a multi-hustle biz owner, I live by my weekly workflow template. It’s what helps me stay organized, focused, and actually move the needle (instead of spinning in circles wondering what day it is). This post breaks down my go-to weekly rhythm—the one I use to manage 6+ businesses, create content, serve clients, and still get park time with my toddler. Here’s how I structure my week to get it all done (without losing my mind): 🔁 The Weekly Flow I batch my tasks by theme. Each day has a “vibe” so my brain knows what to expect. ✨ Monday: CEO Day Review metrics + income reports Plan content calendar Map out the week in Trello + Google Calendar Delegate to team/VA I treat Monday like my reset and strategy day—NOT a heavy client-facing day. ✍️ Tuesday: Content & Marketing Write blog posts, emails, or captions Film reels or TikToks Design graphics in Canva Schedule...
Read more